About Company

Job Description/Responsibilities

Job Description-Utility Sr. Executive (External & Field Operations)

Department: HR & Administration |

Reporting To: HR & Admin Manager

Role Purpose: To act as the primary field representative, responsible for all external liaison, statutory compliance, logistics, asset management for Head Office, Project Sites, Comparry Properties and Guest Houses.

Key Responsibilities:

1. External Liaison: Execute field tasks as directed by HR & Admin Manager and Director. Handle visits to Banks, PF, ESI, Labour Office, Municipal Corporation, Police Station for verification, Post Office, courier, client and vendor offices.

2. Banking & Statutory Support: Assist in cash/cheque deposits, withdrawals, DD, bank statements. Support submission/collection of documents for PF, ESI, PT, LWF, Shap & Establishment compliance. Maintain systematic records of challans, receipts, tokens and acknowledgments.

3. Vendor & Material Movement: Coordinate with vendors, suppliers, printers and service providers for pickups, deliveries and follow-ups. Deliver office supplies, IT assets, uniforms, safety kits, ID cards, gate passes between HO and sites. Support market purchases, price inquiries, quotations and ensure safe, timely delivery.

4. Admin & Logistics: Support travel, hotel bookings, ticketing, office shifting, site setup and event arrangements. Coordinate with housekeeping, security and maintenance for AMC, repairs and utility services. Provide ground support during corporate events, inspections and audits.

5. Documentation & Reporting: Maintain daily logbook of visits, tasks, expenses and pending follow-ups. Submit all receipts/bills/documents same day. Assist in physical verification of employee documents, address verification and ID card distribution. Ensure confidentiality of cash and documents.

6. Assets Management: Own complete asset register for HO, Projects, Properties and Guest Houses. Tag and physically verify furniture, IT assets, ACs, appliances, vehicles, tools. Maintain Asset Code, Description, Location, Condition, Allotment, Vendor details. Manage asset addition, transfer, disposal with approvals, AMC, insurance, Inward-Outward register and Gate Pass/MTN. Conduct monthly/quarterly stock verification and submit variance report. Maintain guest house inventory and property documents/tax records.

7. Utility Payments: Own timely payment of Electricity, Water, Gas, Internet, Telephone, DTH, Rent, Property Tax, Maintenance, Security/Housekeeping, Lift AMC, Pest Control. Create due-date calendar to ensure zero penalty, verify bills, process payments, maintain Excel tracker with Transaction IDs, resolve discrepancies and aleft management 5 days before high-value dues.

8. Discipline, Safety & Accountability: Maintain company vehicle, follow safety/traffic rules, professional conduct, and time discipline, report issues immediately, ensure ownership, availability beyond hours and complete additional tasks as assigned.Utility Sr. Executive (External & Field Operations) Department: HR & Administration | Reporting To: HR & Admin Manager

Skills

• Administration
• Banking
• Documentation
• Maintenance
• Management
• Security
• Ticketing